Rush University Medical Center  Project Coord in Chicago, Illinois

Job Title: Project Coord

Department: Capital Projects

Shift: 1st

Full/Part: Active Regular FT (72 to 80 hours per pay period)


Job Number: 2018-3296

Job Description:

Project Coordinator/Construction Project Assistant

Position Highlights:

The Project Coordinator/Construction Project Assistant (PC/CPA) will provide project support and is responsible for assisting in all job tasks as required by the Construction Project Manager(s). The PC/CPA has discretionary ability to work with contractors and clients to solve daily business problems for CPM(s) with little or no direction.

Position Responsibilities:

  • Assist CPM(s) with project initiation, planning, development, monitoring, and close-out processes/procedures.

  • Assist CPM(s) with project Activation (e.g.: check-in, placement of FF&E, coordination of “Go-Live” activities)

  • Assist CPM(s) with final project close out. Gather all documentation for warranty, permits, O&M Manuals, CAD file / life safety drawings transfer, and final billings. Ensure close-out with Fixed Assets has been achieved in the allotted 90-180 day period.

  • Assist CPM(s) with project monitoring; editing construction budgets, input budget changes, request, etc.

  • Collate all potential change orders (PCO’s) into correct Change Order (CO) packages. Prepare and/or revised purchase orders/budget requests associated with CO’s.

  • At the CPM’s direction, initiate project processes in e-Builder, such as Purchase Order Requisitions, PO Requisition Revisions, Pre-construction Project Risk Assessment, End of Project Checklist (EOC), etc.

  • Serve as liaison between CPM(s) with contractors and clients as required; schedule construction meetings as necessary. Attend construction meetings, take meeting minutes and produce project memoranda for review/distribution.

  • Produce proposals, plans and reports of varying complexity as necessary or as directed by CPM(s) for a variety of construction and/or staff meetings.

  • Provides general project and administrative support to multiple CPM(s).

Position Qualifications Include:

  • Bachelor’s Degree (or an Associate’s Degree with 1-2 years of administrative management experience) is required.

  • Familiarity of a Hospital construction environment is desirable but not necessary.

  • Intermediate to advanced skills in using office applications, such as Microsoft Word, Excel and PowerPoint.

  • Require strong organizational skills and the ability to focus on multiple tasks at the same time along with good communication skills (such as writing, listening and speaking).

  • Working knowledge of eBuilder ™ (project management program) a plus but not required as is the ability to read architectural and engineering plans (REQUIRED: must be able to read architectural and engineering plans before end of probation period).

  • Must be able to lift/carry architectural plans/documents (up to 30 lbs.) and be able to walk/stand for up to an hour without difficulty in order to attend construction site meetings/surveys.

Company Highlights:

  • Ranked among the top academic medical centers in the country, Rush University Medical Center is an outstanding place to enhance your career. Everything we do centers on one goal: improving patient care.

  • Rush is an academic health system comprising Rush University Medical Center, Rush Copley Medical Center and Rush Oak Park Hospital.

  • Leading academic medical center, acute care hospital w/ 664 licensed beds.

  • Ranked among the top 20 best places to work in healthcare by Indeed.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.